Grad Representation at UVic

The GSS has worked hard to increase graduate student representation at UVIC.

Make your mark.

Submit your candidacy for a UVIC Committee:

Want to request a graduate student representative for a committee? Please fill out this form.


Standing and Ad Hoc Committees

Vikes Nation Advisory Council

Advisory Body to Vikes Athletics and Recreation with the goal of providing collaborative advice on a number of ways: policy, events, programming, student engagement, and community engagement. They are seeking one graduate student representative.

Terms of Reference: 2019-20 Vikes Nation Advisory Council TOR DRAFT

Advisory Committee on Academic Accommodation and Access for Students with Disabilities

In accordance with University Policy AC1205 (Academic Accommodation and Access for Students with Disabilities), the Office of the Vice-President Academic and Provost will appoint and maintain an Advisory Committee on Accommodation and Access for Students with Disabilities that will:

a) address issues relevant to the implementation and improvement of this policy; and
b) provide a report of its activities to Senate on an annual basis

They are seeking two graduate student representatives.

Terms of Reference: 2019 ToR_AConAAA- Aug 2018

Make Transit Work Campaign

No terms of reference are available for this committee.

Hiring/Appointment Committees - specific graduate students eligible

2021-22 Appointment Committee, Dean, Faculty of Humanities

This committee is seeking one (1) graduate student registered in a degree program in the Faculty of Humanities, and an alternate, to serve on the committee.

Term: April – May 2021

Terms of Reference: 2021 Humanities Dean Mar25_Memo_GSS_Replacement

Deadline: April 6th

Faculty Councils and Standing Committees - specific graduate students eligible

Thanks to all the awesome people that filled these positions!

Award Adjudication Committees

*All of these committees require a smaller time commitment

Award for Excellence in Teaching for Experiential Learning Adjudication Committee

Term: May – June 2021

Time Commitment: The adjudication committee meeting will be scheduled for approximately 2 hours sometime in June 2021. Time required to review all the nominations for the adjudication committee meeting and approximately 2 hours for the adjudication meeting. (Time to review nominations will depend on volume of submissions.)

More Information:

Harry Hickman Alumni Award for Excellence in Teaching and Educational Leadership and the Gilian Sherwin Alumni Award for Excellence in Teaching Adjudication Committee

Term: May – June 2021

Time Commitment: The time it takes to review teaching award nominations, depends on how many nominations are received and likely a 3 hour adjudication committee meetings to adjudication both of these awards.

More Information: The adjudication committee meeting will be scheduled for sometime in June 2021.
The adjudication committee will be notified after the May 17th deadline for nominations on how to access the Connect Sites to review the nominations for both teaching awards in preparation for the adjudication committee meeting in June. 

See also:

Other Opportunities: 

Graduate Students have representation at every level of 

decision making at UVIC.


Board of Governors

 The UVIC Board of Governors is responsible for the operational management (incuding property, finances, new buildings, administration and the strategic plan) of the university. The Board of Governors is regulated by BC’s University Act.

UVIC students elect two members of the Board of Governors every spring. The students are elected by the entire student population (both graduates and undergraduates). One of these seats is reserved for a graduate student.

Board of Governors elections are managed by the University Secretary’s Office. Information on the Board of Governors, including upcoming agendas, committee terms of reference and an archive of meeting minutes, can be found here:


The Senate governs academic matters at the University of Victoria (while the Board of Governors oversees operational management of UVIC). The Senate is regulated by BC’s University Act.  The Senate website is here:   16 students are elected to senate; three of these seats are reserved for graduate students.  

In addition, there are several senate committees with seats for graduate students, including:  Academic Standards, Libraries, Appeals, Awards, Continuing Studies, Learning & Teaching and Planning. Elections of students to senate take place annually each Spring, while committee seats are filled by the GSS Executive Board in the Summer. 

(Until November 2009, only one seat was reserved for graduate students).

Representation in your Department Meetings

The GSS also campaigned for and secured a standard of practice for graduate student involvement in department meetings. This standard is supported by the Faculty of Graduate Students states the best practice is for an elected student representative to be a participating member (with voice, vote and the ability to put things on the agenda) of all department meetings.

Representation on University Committees

In addition, every year there are vacancies on standing senate committees, award committees, and ad hoc committees dealing with issues of concern to graduate students and the university in general.

Representatives to faculty or campus wide committees are elected by the Graduate Students’ Society.

Representation within the Faculty of Graduate Studies

The GSS works closely with the Dean of Graduate Studies. The GSS Chair sits on the Faculty of Graduate Studies Committee and the Faculty of Graduate Studies Executive Committee. These bodies discuss key program and policy developments as they relate to graduate sudents. Agendas and minutes for these meetings are found here.

Hiring Committees for Faculty, Chairs and Deans

Hiring of senior administration and faculty at UVIC provides many opportunities for student involvement. Seats on hiring committees usually include graduate students, and candidates for senior positions are invited to give public talks as part of the hirnig process. Students are encouraged to attend these talks and provide feedback to hiring committees.

How to get Involved in University Committees

If you are interested in serving on faculty or campus committees, sign up for the GSS email bulletin, where committee calls are posted regularly.