Grad Representation at UVic

The GSS has worked hard to increase graduate student representation at UVIC.

Make your mark.

Submit your candidacy for a UVIC Committee:

Want to request a graduate student representative for a committee? Please fill out this form.

CURRENT VACANCIES:

Standing and Ad Hoc Committees

Transition to Online Task Group

Transition to Online Task Group provides an avenue through which needs, issues and challenges identified in the transition to online delivery of academic programs and services would be addressed. They are seeking one graduate student representative.

Time Commitment: Meet once every two weeks (or more as necessary)

Terms of Reference: Transition to Online Task TOR Final July 2020 

Convocation Committee

The Convocation Committee provides input on potential changes to UVic’s convocation ceremonies. They are seeking one graduate student representative.

Term: One year term, beginning Sept. 15

Terms of Reference: Terms of Reference – Convocation Committee

Vikes Nation Advisory Council

Advisory Body to Vikes Athletics and Recreation with the goal of providing collaborative advice on a number of ways: policy, events, programming, student engagement, and community engagement. They are seeking one graduate student representative.

Terms of Reference: 2019-20 Vikes Nation Advisory Council TOR DRAFT

SupportConnect Advisory Group

This advisory group will work with the Student Wellness Centre to provide feedback on SupportConnect and to advise on evaluation processes for this initiative.

Terms of Reference: SupportConnect Request for Student Representation 2020

Advisory Committee on Academic Accommodation and Access for Students with Disabilities

In accordance with University Policy AC1205 (Academic Accommodation and Access for Students with Disabilities), the Office of the Vice-President Academic and Provost will appoint and maintain an Advisory Committee on Accommodation and Access for Students with Disabilities that will:

a) address issues relevant to the implementation and improvement of this policy; and
b) provide a report of its activities to Senate on an annual basis

They are seeking two graduate student representatives.

Terms of Reference: 2019 ToR_AConAAA- Aug 2018

Hiring/Appointment Committees - specific graduate students eligible

Appointment Committee for the Dean of Fine Arts

Seeking one graduate student from Fine Arts to serve on the committee.

Term: Fall 2020

Terms of Reference: 2020 August Fine Arts Appointment Committee Memo

Deadline: Oct. 21, 2020

Appointment Committee for the Dean of Graduate Studies

Seeking two (2) graduate students registered in a degree program, and an alternate, to serve on the committee.

Term: Nov-April 2021

Terms of Reference: 2020 FGS Dean Hiring Comm Memo GSS

Deadline: Oct. 21, 2020

Appointment Committee for Vice-Provost

Seeking one graduate student, and an alternate, to serve on the committee.

Term: Nov-April 2021 

Terms of Reference: 2020 Vice-Provost GSS Memo

Deadline: Nov. 2, 2020

VISPA Director Search Committee

Seeking one graduate student from physics and astronomy to serve on the committee.

Term: Sept-Dec 2020

Terms of Reference: 2020 Physics Director

Deadline: Oct. 1. 2020

Centre for Forest Biology Director Search

Seeking one graduate student from biology to serve on the committee.

Term: Sept-Dec 2020

Terms of Reference: 2020 Biology Director

Deadline: Oct. 1. 2020

Faculty Councils and Standing Committees - specific graduate students eligible

All positions have been filled – thank you so much to our wonderful volunteers!

Other Opportunities: 

Graduate Students have representation at every level of 

decision making at UVIC.

 

Board of Governors

 The UVIC Board of Governors is responsible for the operational management (incuding property, finances, new buildings, administration and the strategic plan) of the university. The Board of Governors is regulated by BC’s University Act.

UVIC students elect two members of the Board of Governors every spring. The students are elected by the entire student population (both graduates and undergraduates). One of these seats is reserved for a graduate student.

Board of Governors elections are managed by the University Secretary’s Office. Information on the Board of Governors, including upcoming agendas, committee terms of reference and an archive of meeting minutes, can be found here: http://www.uvic.ca/universitysecretary/governors/

Senate

The Senate governs academic matters at the University of Victoria (while the Board of Governors oversees operational management of UVIC). The Senate is regulated by BC’s University Act.  The Senate website is here: http://www.uvic.ca/universitysecretary/senate/   16 students are elected to senate; three of these seats are reserved for graduate students.  

In addition, there are several senate committees with seats for graduate students, including:  Academic Standards, Libraries, Appeals, Awards, Continuing Studies, Learning & Teaching and Planning. Elections of students to senate take place annually each Spring, while committee seats are filled by the GSS Executive Board in the Summer. 

(Until November 2009, only one seat was reserved for graduate students).

Representation in your Department Meetings

The GSS also campaigned for and secured a standard of practice for graduate student involvement in department meetings. This standard is supported by the Faculty of Graduate Students states the best practice is for an elected student representative to be a participating member (with voice, vote and the ability to put things on the agenda) of all department meetings.

Representation on University Committees

In addition, every year there are vacancies on standing senate committees, award committees, and ad hoc committees dealing with issues of concern to graduate students and the university in general.

Representatives to faculty or campus wide committees are elected by the Graduate Students’ Society.

Representation within the Faculty of Graduate Studies

The GSS works closely with the Dean of Graduate Studies. The GSS Chair sits on the Faculty of Graduate Studies Committee and the Faculty of Graduate Studies Executive Committee. These bodies discuss key program and policy developments as they relate to graduate sudents. Agendas and minutes for these meetings are found here.

Hiring Committees for Faculty, Chairs and Deans

Hiring of senior administration and faculty at UVIC provides many opportunities for student involvement. Seats on hiring committees usually include graduate students, and candidates for senior positions are invited to give public talks as part of the hirnig process. Students are encouraged to attend these talks and provide feedback to hiring committees.

How to get Involved in University Committees

If you are interested in serving on faculty or campus committees, sign up for the GSS email bulletin, where committee calls are posted regularly.