Graduate Students have representation at every level of decision making at UVIC.
Board of Governors
The UVIC Board of Governors is responsible for the operational management (incuding property, finances, new buildings, administration and the strategic plan) of the university. The Board of Governors is regulated by BC’s University Act.
UVIC students elect two members of the Board of Governors every spring. The students are elected by the entire student population (both graduates and undergraduates). One of these seats is reserved for a graduate student.
Board of Governors elections are managed by the University Secretary’s Office. Information on the Board of Governors, including upcoming agendas, committee terms of reference and an archive of meeting minutes, can be found here: http://www.uvic.ca/universitysecretary/governors/
The Senate governs academic matters at the University of Victoria (while the Board of Governors oversees operational management of UVIC). The Senate is regulated by BC’s University Act. The Senate website is here: http://www.uvic.ca/universitysecretary/senate/ 16 students are elected to senate; three of these seats are reserved for graduate students.
In addition, there are several senate committees with seats for graduate students, including: Academic Standards, Libraries, Appeals, Awards, Continuing Studies, Learning & Teaching and Planning. Elections of students to senate take place annually each Spring, while committee seats are filled by the GSS Executive Board in the Summer.
(Until November 2009, only one seat was reserved for graduate students).
Representation in your Department Meetings
The GSS also campaigned for and secured a standard of practice for graduate student involvement in department meetings. This standard is supported by the Faculty of Graduate Students states the best practice is for an elected student representative to be a participating member (with voice, vote and the ability to put things on the agenda) of all department meetings.
Representation on University Committees
In addition, every year there are vacancies on standing senate committees, award committees, and ad hoc committees dealing with issues of concern to graduate students and the university in general.
Representatives to faculty or campus wide committees are elected by the Graduate Students’ Society.
Representation within the Faculty of Graduate Studies
The GSS works closely with the Dean of Graduate Studies. The GSS Chair sits on the Faculty of Graduate Studies Committee and the Faculty of Graduate Studies Executive Committee. These bodies discuss key program and policy developments as they relate to graduate sudents. Agends and minutes for these meetings are found here.
Hiring Committees for Faculty, Chairs and Deans
Hiring of senior administration and faculty at UVIC provides many opportunities for student involvement. Seats on hiring committees usually include graduate students, and candidates for senior positions are invited to give public talks as part of the hirnig process. Students are encouraged to attend these talks and provide feedback to hiring committees.
How to get Involved in University Committees
If you are interested in serving on faculty or campus committees, sign up for the GSS email bulletin, where committee calls are posted regularly.