Executive Board

The GSS Executive Board is responsible for the governance and management of the Graduate Students’ Society (GSS) and is the official representative of GSS members to the University of Victoria and other bodies who make policies that affect graduate students.

The five member Executive Board is elected from the membership in late February or early March of each year.

Duties of the Executive Board

The Chair shall:

a. Regularly chair meetings of the Executive Board and the Grad Council except where another meeting
chair is appointed by the Executive Board for the Grad Council meeting;
b. Act as the primary spokesperson of the Society;
c. Be responsible for coordinating the activities of the Executive Board and Graduate Representative
Council;
d. Be responsible for coordinating campaigns as directed by the Executive Board;
e. Act as the primary liaison with members of the university administration;
f. Act as the primary liaison between the Executive Board and the University’s Senate and the Board of
Governors, Faculty of Graduate Studies, and Graduate Executive Committee; and
g. Be responsible for other duties as agreed upon and assigned by the Executive Board.

The Director of Communications shall:

a. Publicize and promote the activities of the Society in cooperation with the Executive Board;
University of Victoria Graduate Students’ Society Constitution & Bylaws Page 12 of 15
b. Act as Editor in Chief of the Society’s publications, including The Unacknowledged Source, and both
digital and print media;
c. Work with Executive Board and other committees of the Society to develop consistent messaging
and communications for Society campaigns;
d. Assume the role of Chair in his or her absence; and
e. Be responsible for other duties as agreed upon and assigned by the Executive Board.

The Director of Finance shall:

a. Present budgets and audited financial statements to General Meetings for ratification by the
members;
b. Report on the status of the extended health and dental plan at General Meetings;
c. Act as chair of the Food and Beverage Advisory Committee of the Society;
d. Be responsible for development and negotiation of staff and external contracts in conjunction with
Executive Board;
e. Act as primary signing authority for the Society;
f. Normally act as the Personnel Officer for the Society; and
g. Be responsible for other duties as agreed upon and assigned by the Executive Board.

The Director of Services shall:

a. Represent the Executive Board on matters related to the services of the Society
b. Be responsible for planning Society-sponsored social activities;
c. Sit on Clubs’ Council
d. Sit on the University’s Orientation Committee; and
e. Be responsible for other duties as agreed upon and assigned by the Executive Board.

The Director of Student Affairs shall:

a. Sit on the University’s Orientation Committee;
b. Sit on the Ombudsperson Advisory Committee;
c. Coordinate advocacy on behalf of individual students;
d. Represent the interests of international graduate students;
e. Represent the interests of distance graduate students; and
f. Be responsible for other duties as agreed upon and assigned by the Executive Board.