Annual General Meeting
GSS Annual General Meeting coming October 28
Date: Tuesday, October 28, 5 pm – 7 pm
Registration: 4:30 pm
Location: Hybrid via Zoom or In-Person at Halpern Centre, Grad House Restaurant. Zoom link available in agenda.
Who may vote: All UVic graduate students, actively registered as of September 30, 2025.
What you need: Your UVic ID card (ONECard) student number, a strong internet connection, Chrome internet browser, and prepare by reading the AGM materials*.
All materials will be posted here in advance of the AGM.
Agenda
- Call to order
- Land acknowledgement
- SAGM attendance and quorum report
- Approval of the agenda*
- Approval of minutes from the March 25, 2025 Semi-Annual General Meeting
- Decision: Presentation of the 2024-25 Audited Financial Statements
- Decision: Re-appointment of the auditors
- Presentation of the Annual Plan
- Reports to the membership:
a. Report of the 2025-2026 Executive Board
b. Membership and Representation Report
c. Report of the Executive Director
d. Reports of GRC Standing Committees
i. Advocacy and Campaigns– Sarah ROBERTS, Director of Internal Relations
ii. Appeals – Maggie LAWTON, Director of Finance
iii. Bylaw and Policy – Rosemary WEBB, Chair
iv. Events – Asma NOUREEN, Director of Student Life
v. Finance – Maggie LAWTON, Director of Finance
e. Extended Health and Dental Insurance Plan Update - Bylaw Amendments (see appendix A in the agenda linked in item 4)
- Other business (with notice of motion)/announcement
- Adjournment
Emergency preparedness: In the event a major power or technology failure disrupts the October 28 meeting, the SGM will be reconvened on October 29 at 5 pm.
The GSS holds an Annual General Meeting (AGM) every year in October, and a Semi-Annual General Meeting (SAGM) every year in March.
Election results are ratified and any unfilled positions are filled at the SAGM.
The Executive Board’s Strategic Plan, GSS budget, and results of the audit are presented to membership at the AGM.
Want to get involved with Graduate Student Council (GRC) to represent the grad students in your department? Find more information here.
Get Involved
Join us in shaping the grad student experience at UVic! Connect, advocate, and gain valuable skills. Explore opportunities to get involved today!