Opt-in

Opt-in – Information on opting in to the Extended Health and Dental Insurance Plan

Opt-ins are available for graduate students (who are not automatically charged with their tuition) and for their families (dependents) at additional cost. Graduate students that are registered as full-time (3.0 units or more) in September will have their GSS Extended Health and GSS Dental plan fees charged with tuition. 

The Opt-In form in available in the Forms section of the website. 

On the form, the box labeled “SINGLE” refers to graduate student opt in, and “FAMILY” refers to dependent(s) opt in. Part-time and students previously not on the plan adding both themselves and their family should tick both boxes.  If you have more than three (3) dependents, you will need to have two forms so that all dependents’ names each have their own line.

All insurance coverage follows academic years from September – August; all insurance coverage will expire on August 31.  Opt-ins must be renewed by submitting a new Opt-In form at the start of every academic year.

Opt-ins are also permitted within 30 days of a change to your insurance situation. If you no longer have comparable alternate coverage at any point during the school year or have recently arrived in Canada, you have 30 days to contact the Health and Dental Plan Coordinator to be assessed for eligibility for an opt-in.

Opt-in fees are payable to the GSS and cannot be added to your UVic Tuition Account after you have previously opted out. Opt-ins can be done by email to the GSS Health and Dental Coordinator at gsoc@uvic.ca.  Please include your student number in all emails.

Graduate students with dependents who reside in Canada may opt into the plan if the dependent(s) are:

  1. the spouse or common-law partner
  2. A financially dependent child* under 21 years of age
  3. A child* that is under the age of 25 year AND is also in full-time attendance at a recognized educational institute

*Note: A child refers to a person born, stepchild, legally adopted child, or legal ward, but is not a foster child that is financially dependent

Graduate students can also submit a completed family opt-in form if they have a change in life situation for within 30 days (with dated documentation) of:

  1. Marriage or recently reached one (1) year of co-habitation with another person in a common-law partnership
  2. New birth, adoption, or granted legal guardianship of a child* (but is not a foster child)
  3. Arrival of dependent(s) in Canada joining the graduate student

Please contact the GSS Health and Dental Coordinator for assistance or clarifications on who is a dependent.

On the GSS OPT IN form:

  1. If you have previously opted out or are adding a new person, it is a mid-year change.
  2. Date of mid-year change is the date you are submitting
  3. Effective date of coverage is based on the month you are starting coverage
  4. You must confirm “Yes” AND initial that you have a Canadian provincial/territorial health plan or Guard.me for you and/or your family

September 2021 Family Opt-in Fees

Family Opt-In Rate (coverage effective from September 2021 – August 2022)

Extended Health Only

$414

Dental Only

$289.55

Both

$703.55

The deadline to for the September opt-in is September 30th.

January 2022 Family Opt-in Fees

Family Student Opt-In Rate (coverage effective from January 2022 – August 2022)

Extended Health Only

$276

Dental Only

$193.03

Both

$469.03

 The deadline for the January opt-in is January 31st

Health and Dental Opt-out forms are available here.

Our Health and Dental Coordinator can be reached at gsoc@uvic.ca

Part-time students are registered graduate students recognized by the Faculty of Graduate studies in less than 3.0 units in the September 2021 term.  Part-time graduate students are eligible to opt-in onto the GSS Extended Health and GSS Dental Plan(s) at additional cost paid directly to the GSS.  Opt in forms can be found on the GSS Extended Health and Dental Opt-In Form page.  Submissions for part-time students will begin starting September 1st, and will close on September 30th

Insurance fees are determined by referendum of all voting members of the GSS.

On the form:

  1. If you have previously opted out or are adding a new person, it is a mid-year change.
  2. Date of mid-year change is the date you are submitting
  3. Effective date of coverage is based on the month you are starting coverage
  4. You must confirm “Yes” AND initial that you have a Canadian provincial/territorial health plan or Guard.me for you and/or your family

September 2021 Part-time Opt-in Fees

Family Opt-In Rate (coverage effective from September 2021 – August 2022)

Extended Health Only

$414

Dental Only

$289.55

Both

$703.55

The deadline to for the September opt-in is September 30th.

January 2022 Part-Time Opt-in Fees

Family Student Opt-In Rate (coverage effective from January 2022 – August 2022)

Extended Health Only

$276

Dental Only

$193.03

Both

$469.03

 The deadline for the January opt-in is January 31st

Health and Dental Opt-out forms are available here.

Our Health and Dental Coordinator can be reached at gsoc@uvic.ca

Graduate students that are visiting from another university are eligible to join the GSS Extended health and/or dental plans at additional cost.  They must submit a GSS Extended Health and Dental Opt-In Form found on our forms page, and include a copy of their visiting research student status letter from the University of Victoria Graduate Admissions and Records Office.  Letters can also be obtained from the VP of Research at the UVic. 

All visiting graduate research students must have a valid BC MSP or an equivalent Canadian provincial/territory medical services plan.  Please contact your provincial or territorial health department prior to your arrival in British Columbia to ensure that your basic medical is not interrupted.

Visiting Graduate Research Student Opt-In Rates for September 2021

Extended Health Only

$496.31

Dental Only

$371.86

Both

$785.86

Health and Dental Opt-in forms are available here.

Our Health and Dental Coordinator can be reached at gsoc@uvic.ca.

Graduate students that were previously not on the plan due must contact the GSS Health and Dental Coordinator within 30 days to be assessed if they can join the GSS Extended Health and/or GSS Dental Plan(s).  Graduate students can opt-in at additional cost paid directly to the GSS.

All change in insurance situations must have attached documentation of change in insurance situation.  This can include termination letter(s), court document(s), Record of Employment (ROE), plane ticket(s) of arrival, passport stamp(s), IIRC permit/Visa, or termination of insurance letter(s).

Change in insurance situations can include:

  • Recently arrived in Canada and obtained primary insurance coverage through Mandatory Medical Insurance (also known as Guard.me) or BC MSP (or equivalent Canadian provincial/territorial coverage). Note: switching from Mandatory Medical Insurance to BC MSP is not considered a change in insurance situation.
  • Loss of previous employment extended health and/or dental insurance coverage
  • Divorce and loss of spouses’ extended health and/or dental insurance coverage

Graduate students can also submit a completed family opt-in form if they have a change in life situation for within 30 days (with dated documentation) of:

  1. New addition to their family: marriage, birth, adoption, or new granted legal guardianship of a child (but is not a foster child)
  2. Recently reached one (1) year of co-habitation with another person in a common-law partnership
  3. Family member (dependent) has recently arrived in Canada with valid visa permit

Please contact the GSS Health and Dental Coordinator for details the opt-in rate for your situation.

Students who start their graduate program in May are not automatically added to the insurance plans with their tuition.  Graduate students that start their program in May will have the option to opt themselves in (as well as their family) for the summer session at additional cost paid directly to the GSS.  Opt-ins are available for the Extended Health plan, Dental, or both. Contact the GSS Health and Dental Coordinator at gsoc@uvic.ca if you wish to sign up for an opt-in.

The opt-in deadline for the summer semester is May 31st.

Please note that students enrolling in the dental plan after March 1st get a reduced financial limit on dental claims.  Make sure to speak to the GSS staff for full details. Opt-ins/outs need to be renewed each September. For more information the GSS Health Plan Coordinator at gsoc@uvic.ca.  

Opt-In fees are paid directly to the GSS in one of the following methods: in our office, Interac e-Transfer or monthly pre-authorized debit instalments.

In office: stop by the GSS office to pay for your Health and Dental with cash, cheque or debit.

Interac e-transfer: Contact the Health and Dental Plan Coordinator at gsoc@uvic.ca for detailed instructions

  1. In the memo section include your name and UVic student number

Pre-authorized monthly instalments:

  1. First month needs to be paid right away by e-Transfer or at our office.
  2. Pre-Authorized Debit Agreement form in the Forms section of the website.
  3. Payments are withdrawn from your account on the 15th of each month. The first payment must be made when submitting your opt-in form(s)