Opt-in

Opt-in – Information on opting in to the Extended Health and Dental Insurance Plan

Opt-ins are available for graduate students (who are not automatically charged with their tuition) and for their families (dependents). Graduate students that are registered as full-time (3.0 units or more) in September will have their GSS Extended Health and GSS Dental plan fees charged with tuition. 

The Opt-In form in available in the Forms section of the website. 

On the form, the box labeled “SINGLE” refers to graduate student opt in, and “FAMILY” refers to dependent(s) opt in. Part-time students adding both themselves and their family should tick both boxes.  If you have more than three (3) dependents, you will need to have two forms so that all dependents’ names each have their own line.

All insurance coverage follows academic years from September – August; all insurance coverage will expire on August 31. Opt-ins must be renewed by submitting a new Opt-In form every year.

Opt-ins are also permitted within 30 days of a change to your insurance situation. If you no longer have comparable alternate coverage at any point during the school year, you have 30 days to contact the Health and Dental Plan Coordinator to enquire about an opt-in.

Opt-in fees are payable to the GSS. Opt-ins can be done by email to the GSS Health and Dental Coordinator at gsoc@uvic.ca.

Graduate students with dependents who reside in Canada may opt into the plan if the dependent(s) are:

  • the spouse or common-law partner
  • A financially dependent child* under 21 years of age
  • A child* that is under the age of 25 year AND is also in full-time attendance at a recognized educational institute

 

*Note: A child refers to a person born, stepchild, legally adopted child, or legal ward, but is not a foster child that is financially dependent.

Graduate students can also submit a completed family opt-in form if they have a change in life situation for within 30 days (with dated documentation) of:

  • Marriage or recently reached one (1) year of co-habitation with another person in a common-law partnership
  • New birth, adoption, or granted legal guardianship of a child* (but is not a foster child)
  • Arrival of dependent(s) in Canada joining the graduate student

 

Please contact the GSS Health and Dental Coordinator for details on how to fill out the form.

 

September 2020 Family Opt-in Fees

Family Opt-In Rate (coverage effective from September 2020 – August 2021)

Extended Health Only

$414

Dental Only

$250

Both

$664

The deadline to for the September opt-in is September 30th.

January 2021 Family Opt-in Fees

Family Student Opt-In Rate (coverage effective from January 2021 – August 2021)

Extended Health Only

$276

Dental Only

$166.67

Both

$442.67

 The deadline for the January opt-in is January 31st.

Part-time students are registered graduate students recognized by the Faculty of Graduate studies in less than 3.0 units in the September 2020 term.  Part-time graduate students are eligible to opt-in onto the GSS Extended Health and GSS Dental Plan(s). Opt in forms can be found on the GSS Extended Health and Dental Opt-In Form page. Submissions for part-time students will begin starting September 1st, and will close on September 30th

Insurance fees are determined by referendum of all voting members of the GSS.

September 2020 Part-Time Opt-in Fees

Part-time Student Opt-In Rate (coverage effective from September 2020 – August 2021)

Extended Health Only

$414

Dental Only

$250

Both

$664

 

January 2021 Part-Time Opt-in Fees

Part-time Student Opt-In Rate (coverage effective from January 2021 – August 2021)

Extended Health Only

$276

Dental Only

$166.67

Both

$442.67

Graduate students that are visiting from another university are eligible to join the GSS Extended health and/or dental plans.  They must submit a GSS Extended Health and Dental Opt-In Form found on our forms page, and include a copy of their visiting research student status letter from the University of Victoria Graduate Admissions and Records Office.  Letters can also be obtained from the VP of Research at the UVic. 

All visiting graduate research students must have a valid BC MSP or an equivalent Canadian provincial/territory medical services plan. Please contact your provincial or territorial health department prior to your arrival in British Columbia to ensure that your basic medical is not interrupted.

Visiting Graduate Research Student Opt-In Rates for September 2020

September (coverage effective from September 2020  – August 2021)

Health only

$ 494.89

Dental only

$ 330.89

Both

$ 744.89

 

Calculation: base rate + $5 admin rate per plan PLUS one term GSS membership fee

Graduate students that were previously not on the plan due to ineligibly must contact the GSS Health and Dental Coordinator within 30 days to be assessed if they can join the GSS Extended Health and/or GSS Dental Plan(s). All change in insurance situations must have attached documentation of change in insurance situation. This can include termination letter(s), court document(s), Record of Employment (ROE), plane ticket(s) of arrival, passport stamp(s), IIRC permit/Visa, or termination of insurance letter(s).

Change in insurance situations can include:

  • Recently arriving in Canada and obtained BC MSP (or equivalent Canadian provincial/territorial coverage)
  • Loss of previous employment extended health and/or dental insurance coverage
  • Divorce and loss of spouses’ extended health and/or dental insurance coverage

 

Graduate students can also submit a completed family opt-in form if they have a change in life situation for within 30 days (with dated documentation) of:

  • New addition to their family: marriage, birth, adoption, or new granted legal guardianship of a child (but is not a foster child)
  • Recently reached one (1) year of co-habitation with another person in a common-law partnership

 

Please contact the GSS Health and Dental Coordinator for details on how to fill out the form and the opt-in rate for your situation.

Students who start their graduate program in May are not automatically added to the insurance plans with their tuition.  Graduate students that start their program in May will have the option to opt themselves in (as well as their family) for the summer session.  Opt-ins are available for the Extended Health plan, Dental, or both. Contact the GSS Health and Dental Coordinator at gsoc@uvic.ca if you wish to sign up for an opt-in.

The opt-in deadline for the summer semester is May 31st.

Please note that students enrolling in the dental plan after March 1st get a reduced financial limit on dental claims.  Make sure to speak to the GSS staff for full details. Opt-ins/outs need to be renewed each September. For more information the GSS Health Plan Coordinator at gsoc@uvic.ca.

Opt-In fees are paid directly to the GSS in one of the following methods: Interac e-Transfer and monthly pre-authorized debit instalments.

Interac e-transfer: Contact the Health and Dental Plan Coordinator at gsoc@uvic.ca for detailed instructions.

  • In the memo section include your name and UVic student number

 

Pre-authorized monthly instalments:

  • First month needs to be paid right away by e-Transfer.
  • Pre-Authorized Debit Agreement form in the Forms section of the website.
  • Payments are withdrawn from your account on the 15th of each month. The first payment must be made when submitting your opt-in form(s)