GSS Semi-Annual General Meeting March 25
Date: Tuesday, March 25, 5 pm – 7 pm; Registration 4:30 pm~
Location: Hybrid via Zoom or In-Person at Halpern Centre, Grad House Restaurant. Zoom link available in agenda.
Who may vote: All UVIC graduate students, actively registered as of January 31, 2025.
What you need: Your UVIC ID card (ONECard) student number, a strong internet connection, Chrome internet browser, and prepare by reading the AGM materials*.
Agenda:
(Full-text agenda & materials to be posted by March 18)
1. Call to order
2. Land acknowledgement
3. SAGM attendance and quorum report
4. Approval of the agenda* (see linked agenda for supporting documents on Executive Stipends)
5. Approval of minutes from the October 22, 2024 Semi-Annual General Meeting
6. Decision: Executive Stipends (see agenda link for rates of pay)
7. Decision: Presentation of the 2025-26 GSS Budget*
8. Reports to the membership:
a. Report of the 2024-25 Executive Board*
b. Membership and representation report*
c. Report of the Executive Director*
d. Reports of the GRC Standing Committees*
i. Advocacy and Campaign — Jitendra PALAPARTY, Director of External Relations
ii. Appeals — Samuel FIELDER, Director of Finance
iii. Bylaw and Policyt — Wyatt MADDOX, Chair
iv. Events — Maggie LAWTON, Director of Student Life
v. Finance — Samuel FIELDER, Director of Finance
vi. Stipend Review — Yukio JAMIESON-BURNS, Chair, Stipend Review Committee
e. Extended Health and Dental Insurance Plan update
2025-03-25 SAGM Health and Dental Report
9. Decision: Bylaw Amendments
10. Ratification of Acclaimed Executive Board Candidates 2025-26
a. Chair – Rosemary Webb
b. Director of Finance – Maggie Lawton
c. Director of Internal/University Relations – Jitendra Palaparty
11. Election of the 2025-26 Electoral Officer
12. Introduction of the 2025-26 GSS Board of Directors
13. Other business (with notice of motion/announcements)
14. Adjournment
~ Emergency preparedness: in the event of a major power or technology failure disrupts the March 25 meeting, the AGM will be reconvened on March 26 at 5pm.
All relevant meeting materials will be posted by March 18 at: https://gss.uvic.ca/agm/. Meeting participants are required to read all materials prior to the meeting. Substantive questions/concerns about the materials or motions should be emailed prior to March 18 to gsschair@uvic.ca. Any member with questions about the online format should email gssgov@uvic.ca. The GSS Bylaws can be found here: https://gss.uvic.ca/forms-pdfs/constitution-bylaws/