GSAW & EGRS

Grad Student Appreciation Week & Excellence in Graduate Research Symposium

GSAW & EGRS 2024

The Graduate Students’ Society (GSS) in partnership with the Faculty of Graduate Studies (FGS) and Vice-President Academic and Provost (VPAC) is once again hosting a graduate student research day (Excellence in Graduate Research Symposium) as part of Graduate Student Appreciation Week. 

The 2024 GSAW will run from October 21 – 25. Please view the schedule below for dates & times of individual events.

EGRS will be hosted on Wednesday, October 23.

Applications for EGRS will open on September 3rd.

Please see below for more information about EGRS & application deadlines!

Grad Student Appreciation Week

Excellence in Graduate Research Symposium

The Excellence in Graduate Research Symposium (EGRS) is a multi-disciplinary research showcase held in the Halpern Centre for Graduate Students. There will be poster sessions, presentations, and a multiform virtual session. Applications to participate are welcome from UVic graduate students at any point in their research. Please see the FAQ’s below.

Applications for EGRS open on Tuesday, September 3rd.

The Application Package will be posted here mid-August.

Applications will be accepted on a rolling basis. Preference will be given to applications received by the 1st deadline, September 13th.
The final deadline for all applications is September 30th. 

A Participant Information Sheet will be posted here and shared with confirmed participants in October.

EGRS FAQ's

FAQ for Faculty

The Excellence in Graduate Research Symposium (EGRS) and the surrounding events of Graduate Student Appreciation Week (GSAW) are organized by the UVic Graduate Students’ Society (GSS) in partnership with the Faculty of Graduate Studies (FGS) and the Vice-President Academic and Provost (VPAC).

Yes! If you attend EGRS, please stick around for our extended Happy Hour from x-xpm! Faculty are also invited to the FGS Social on Monday, October 21st from x – xpm.

Please get in contact with gss3@uvic.ca! We are looking for presentation judges and panellists for our discussion on XX! Also, please spread the word to your students to either participate or attend, and encourage your fellow faculty members to attend EGRS as well.

Please get in contact with gss3@uvic.ca! We are looking for presentation judges and panellists for our discussion on XX! Also, please spread the word to your students to either participate or attend, and encourage your fellow faculty members to attend EGRS as well.

FAQ for Applicants & Participants

All of them! This is an interdisciplinary research day. Please come with an open mind and be prepared to learn lots outside of your field!

Please send your completed application form to gss3@uvic.ca by DATE.

Please first ensure that your poster file meets all the requirements listed below and/or in the application form before submitting. Posters that are the incorrect size will not be accepted, and we may ask you to resubmit, depending on how much time remains before the printing deadline.

Please send us your poster at gss3@uvic.ca by DATE and we will handle the printing!

If you have a poster already printed, anything is good as long as it will fit on a 4’ x 4’ rolling tack board.

If you are submitting a file to be printed through us, it must be 48” x 36”. Please follow Blink printing’s Poster Design Guidelines, which include templates. Ensure the template you choose is 48” x 36”.

If your poster is the wrong size, we will be unable to print it for you.

Please submit your poster as a print-ready PDF. All posters will be printed on 40LB Premier Bond Matte Paper.

In order to be able to offer printing services for all poster session participants, we need to be able to stick to our budget and anticipate our costs.

Having even one or two posters of a different size will change the costing of the whole order. Choosing to print the posters on 40LB Matte Bond Paper, as opposed to Polypropylene or GF Photopaper also allows us to keep costs down, so that we can showcase the work of a greater number of graduate students.

If you would prefer to have your poster printed to a different size or on a different paper, you are welcome to submit your file to Blink Printing, but the GSS will be unable to cover the printing cost.

Presenters should have slides prepared, as relevant to their presentation. Once you’re accepted, you’ll receive information about where to submit these ahead of time so our facilitator can have them ready for you.

Slides should be shared with us by October 21st.

Yes, if you can make a poster/presentation you are more than welcome to present. We do encourage first-year presenters to select a 5-minute presentation slot, as this may feel more comfortable and easy to fill. Presenting your research proposal is perfectly acceptable and welcome!

We welcome creativity in poster designs, but if you are still uncertain, sign up for a presentation slot! Please indicate this as your preference in your application, along with any special requirements you may need.

We suggest if you’re in your first year, perhaps a 5-minute talk would be best. Otherwise, we encourage you to present for 15 minutes and take questions! But whatever you’re comfortable with. This is an interdisciplinary event, so remember that presentations of either length should be digestible to students outside your field.

If you spend your valuable time to make a poster for this event, we will pay for the printing charges! Once you’re registered, please send us your poster at gss3@uvic.ca by DATE and we will handle the printing, as long as you comply with the printing requirements (listed below & on application form).

We will have a projector available for the presentations. We will also have USB-C – HDMI adapter. Please tell us if you require anything else and we will try to accommodate you!

We encourage you to treat this as an academic conference on your CV and (as applicable to your discipline) annual progress report! We will send out digital certificates of participation after the symposium, or printed copies upon request. All participants will also receive a drink ticket for the Grad House.

Yes, there will be prizes for top posters and presentations.

 For both poster and presentation sessions, if there is a time slot that will not work for you, please indicate this on your application form. Participants are expected to be present for the entirety of their session.

Please email gss3@uvic.ca if you have any questions about time conflicts.

Yes, we will have a virtual session just for students like you! Please indicate this as your preference on the application form.

Generally, the posters and presentations will be judged on the following:

  • Organization and Flow
  • Clarity of Content
  • Quality of Presentation

Overall Efficacy of Communication

Members of the Faculty of Graduate Studies will be the principle judges.

A detailed itinerary of the day will be sent to participants in advance, including times for set-up and take-down.

Can’t find the answer to your question? Reach out to gss3@uvic.ca or gsslife@uvic.ca