The Graduate Representative Council (GRC) is comprised of one representative (“Grad Rep”) from each academic unit with a graduate program at UVic, the five member GSS Executive Board, and a representative of CUPE 4163 (representing sessionals and teaching and research assistants). The Grad Council meets monthly on Tuesdays at 5pm.
Representatives to the GRC are elected by students within their respective department each September.
Each Grad Rep serves on a subcommittee of the GRC. GSS committees help to carry out the goals and directives of the GRC. Committees have seats for members at large, and participation in a GRC committee is a key way to influence decisions made by your student society.
Elections for the September 2018 – August 2019 term of Grad Council are currently underway.
Maya Cowan & Anu Lotay
Art History and Visual Studies
Biochemistry and Microbiology
Jay Joshi & Jacob Imbery
|Keyrian Le Gratiet|
Child and Youth Care
Cultural Heritage Management
Earth and Ocean Sciences
Education Curriculum and Instruction
Educational Psychology and Leadership Studies
Electrical and Computer Engineering
Janice Niemann & Kirsten Schuhmacher
Exercise Science, Physical and Health Education
Rachel Corwin & Ryleigh Lightbourn
Germanic and Slavic Studies
Lauren Thompson & Jae Hyun Kim
Greek and Roman Studies
Health Information Science
Hispanic and Italian Studies
Interdisciplinary Graduate Programs
Mathematics and Statistics
Pacific and Asian Studies
Physics and Astronomy
Public Health and Social Policy
School of Music
Social Dimensions of Health
Trish Pal & Sarah Kahn
Frequently Asked Questions
Department reps are elected in September and each department has its own election process. Typically an election is held by the department grad association, or an election coordinated by the grad secretary. In some cases there is a faculty wide association that manages the elections, such as the Association of Graduate Education Students. Ask your graduate secretary or department grad association about your department’s process.
Departments should make efforts to select the representative before the first meeting of the Council in September.
* represent the interests of fellow grad students in your department through the GSS to UVic
* report back to your home department on discussions and decisions made during grad council meetings
* participate in a GSS committee (communications, events, finance, policy, student affairs)
* allow their academic unit to access the GSS Department Grant fund to organize an academic/social event or activity
* meet with grad students in your program to discuss common issues of concern and bring concerns and issues raised back to grad council
* participate in major governance decisions about the GSS
* attend the monthly grad rep council meetings (8-10 per year), and the Annual General Meeting and Semi-annual General Meeting
* sit on university committees and participate in major decisions regarding GSS positions on university policy
Grad Council meetings are open to all members of the Society. However, each academic unit has only one vote. Several academic units have had success in designating one representative AND one alternate, when the rep and alternate have a good collaborative working relationship. These reps/alternates can coordinate to ensure the academic unit has representation at every meeting, and if both attend the meeting, they can come to consensus on how to use their one voting card. Electing a rep and alternate at the outset of the year if there is willingness to share the work and closely communicate, can be a great strategy.
Once the GSS is notified that you have been elected, you will be sent a schedule of meetings.
Grad Council meetings are held monthly on Tuesdays, at 5 pm. A light meal is served at the meeting.
Grad reps are also expected to attend the GSS Annual General Meeting in October and Semi-Annual General Meeting in March.
Please ensure that your grad secretary or departmental graduate association chair sends notice of your election and your contact information to the GSS by email to gssgov[at]uvic.ca.
Please contact Stacy Chappel at gssmgr[at]uvic.ca or 250-472-5163